How to get your projects back on track

Facing project challenges? We provide solutions. Specializing in project recovery, scope management, and resource allocation, we bring derailed projects back on track. Using best-practice methodologies from over local and global 50 project implementation , we guarantee improved project performance and enhanced stakeholder satisfaction to get your projects back on track.

Identify the Problem:

• Project Assessment: The first step is to honestly assess the current state of your projects. Let us support you to identify the specific reasons why the project is off track. Are you behind schedule, over budget, or not meeting the required quality standards? Be specific.

• Identify Root Causes: Dig deeper than just the symptoms. For example, if you're behind schedule, is it due to unrealistic initial estimates, scope creep, lack of resources, team conflicts, or unforeseen technical challenges? We provide multiple interview, analysis and measurement techniques to get to the root of the problem.

• Review Project Documentation: Go back to your project plan, scope statement, requirements documents, and any other relevant documentation. This helps you understand the original goals and identify where deviations occurred.

• Stakeholder Input: We interview your project team, stakeholders, and clients for valuable insights into the challenges and potential solutions. We will find out if the issues are based on personal, organisational, alignment or delivery reasons.

  

  Team Workshops

Develop a Recovery Plan:

• Prioritize: Not all problems are created equal. We identify the most critical issues that are impacting the project's success and focus on those first.

• Realistic Goals: Based on our assessment, we propose realistic and achievable goals for getting the project back on track. Avoid setting overly ambitious targets that are likely to lead to further disappointment.

• Adjust the Scope (If Necessary): We will propose whether you need to adjust the scope of the project to meet the revised requirements, timelines and budgets and get stakeholder buy-in for any scope changes. Furthermore we can help to restructure and phase smaller scopes for faster achievements and more agile type of project management.

• Revise the Schedule: We support you to create a revised project schedule that takes into account the remaining tasks, available resources, and adjusted scope (if any). We can propose project management tools to visualize the new timeline and track progress.

• Resource Allocation: We review your current resource allocation and make sure you have the right people and tools assigned to the most critical tasks. Consider reallocating resources from less important tasks to the critical path and get feedback form the project teams.

• Risk Management: We identify any risks that have emerged as a result of the project being off track and propose mitigation strategies to address these risks.

  
  

Implement the Recovery Plan:

• Build a project roadmap or portfolio: Having a overview of all projects and how they align to the strategy and targets is very helpful for stakeholders and teams to understand the importance of projects

• Communicate Clearly: We support you to inform your project teams, stakeholders, and clients about the changed plans and progress. Regular communication builds trust and ensures everyone is on the same page.

• Monitor Progress Closely: We enable your project managers to track progress against the revised schedule and budget. Use project management tools to monitor key metrics and identify any potential delays or cost overruns early on.

• Take Corrective Action: If the project starts to deviate from the recovery plan, take corrective action immediately. This might involve reallocating resources, adjusting the schedule, or addressing any roadblocks that are hindering progress.

• Manage Expectations: Transparent communication with stakeholders about the challenges and potential trade-offs involved in getting the project back on track. Manage their expectations and keep them informed about any changes to the project scope, timeline, or budget.

  
  
  
  

Prevent Future Issues:

• Lessons Learned: Once the project is back on track (or completed), we conduct a lessons learned or retrospective sessions to identify further issues and risks and develop strategies to prevent similar issues from occurring in future projects.

• Improve Project Management Processes: Based on the lessons learned, we implement or update your project management processes and procedures to address any weaknesses that were identified.

• Training and Development: We provide training and development for your team members to improve their project management skills and knowledge.

• Realistic Planning: We ensure future strategy, target, operation and project planning with realistic estimates, clear scope definition, and effective risk management.

Conclusion to get your projects back on track

Do not let project challenges hold you back. Partner with us to unlock your project's full potential. We are not just consulting; we are enabling your teams to deliver results. Let us help you transform your project management capabilities, improve performance, and achieve lasting success. Contact us today for a consultation and let's build a more aligned and impactful future for your projects together!

For more information how to implement projects successfully please contact us on transform@asiapmo.com or on our contact form.

This blog was written by Carsten Ley, Entrepreneur, Enabler & Project Lead in Customer Experience, Project & Business Transformation leading large scale project implementations in Retail, E-commerce, Banking, Consulting & Experience Management for companies like Deloitte Germany, VW Mexico, Rolls-Royce UK, Lazada Vietnam and H&M South East Asia. He founded 2018 Asia PMO, a consulting firm focussing on getting clients fast and efficient into implementation of company objectives, customer & employee experience improvements to foster a result- and team-oriented environment.